HEALTH & SAFETY POLICIES

CORONA VIRUS PLAN AND POLICY

Please do not attend Baltimore Congress if you have any contagious illness.

You are absolutely not permitted to attend the event if any of the following apply to you:

You have an acute illness (for example, cold, flu, or viral infection) at the time of the Congress and Coronavirus has not been excluded as a diagnosis;

  • You are from a region with prevalent local Coronavirus transmission;
  • You are from, have travelled to, or transited through an area with a Travel Advisory for Coronavirus or higher in the 21 days prior to the event; or,
  • You have been in contact with a confirmed or suspected Coronavirus case in the 21 days prior to the Congress.

Depending on your unique situation, we will waive pass transfer fees, offer a refund, or allow you to apply your pass to the following Baltimore Congress in any of the above cases. We will also waive fees if you decide not to attend the event and transfer your ticket because you are or will be in close contact with someone who is immunosuppressed.

Please note that we may ask to see documentation or information proving that you fall into one of the above categories.

AT THE EVENT

If you become symptomatic during the event, you will not be permitted to continue attending the event until you have been examined, tested, and cleared for further participation. Depending on your situation, we may provide you with one of the following:

A complimentary or discounted pass to next year;

  • A full or partial refund; or,
  • Waived transfer fees.

AFTER THE EVENT

If you attend Baltimore Congress and are diagnosed with Coronavirus within 21 days of the event, you must let us know as soon as possible so that we can inform other attendees.

CORONA VIRUS EVENT PRECAUTIONS PLAN

Baltimore Congress will take the following precautions at the event:

Symptomatic Individuals: Any individual with suspicious symptoms will not be allowed to attend the event until they can be examined and cleared. That person’s roommates may also be asked to quarantine themselves.

HAND HYGEINE 

Hand sanitizer will be provided at water refill stations, food stations, the registration desk, and workshop/dance entry points. Hand sanitation will be mandatory upon entry to rooms. Frequently hand washing with soap is strongly recommended. Announcements will be made at various intervals encouraging this.

Common surfaces (microphones, etc) will be wiped down with a disinfectant wipe between users.

CORONA VIRUS EVENT CANCELLATION PLAN

Pre-Event Cancellation Plan:

It is our responsibility to ensure that all our attendees are as safe as possible. In the event of a public health emergency, this may involve canceling or postponing the event. We will monitor the evolving situation closely. At this time, it is impossible to know what the situation will be in mid-April. We currently do not plan to cancel the event.

If public health authorities determine to suspend schools, public transport, or other group gatherings, we will cancel or postpone the event. This is to ensure that our community remains as safe as possible.

Depending on the nature of the cancellation, we may do one of the following:

Offer carry-over passes for the next year; or,

  • Provide a full or partial refund.
  • Please note that it would take time to process that volume of refunds or carry-over passes. Expect up to a two-month delay.

Given that there will be a major financial loss for us in the event we need to refund all tickets, we would be very grateful for any participants willing to accept a carry-over pass to 2021 instead of a refund. This would help us ensure we can run Baltimore Congress in future years.

If a Case is Diagnosed During the Event:

If any case of COVID-19 is confirmed during the event, we will work with local health authorities to manage the situation. This may include quarantining participants or venues where the event took place, and may result in the rest of the event being cancelled. All attendees are expected to comply with the directions of public health officials.

Depending on the nature of the impact, Baltimore Congress will do one of the following for impacted parties:

Provide full or partial refunds; or,

  • Provide discount codes for a future edition; or,
  • Provide carry-over passes to the 2021 event.
  • Please note that it would take time to process that volume of refunds or carry-over passes. Expect up to a two-month delay.

Given that there will be a major financial loss for us in the event we need to refund all tickets, we would be very grateful for any participants willing to accept a carry-over pass to 2021 instead of a refund. This would help us ensure we can run Baltimore Congress in future years.

If an Attendee is Diagnosed After the Event:

If Baltimore Congress becomes aware of any individual diagnosed with COVID-19 within 21 days of the Congress’ end date, we will notify all participants so that they may take the necessary precautions to manage their individual situation and quarantine themselves.

CODE OF CONDUCT

COMING SOON

SAFETY

COMING SOON